The British Society for Haematology ("BSH", "we", "us", "our") is committed to protecting the privacy and personal data of its members and all those that interact with the Society.

If you have any comments or questions that are not answered by this document, you can contact us at info@b-s-h.org.uk or call us on (+44) 020 7713 2095. Alternatively, you can contact us by post at:

Data Protection Officer
British Society for Haematology
100 White Lion Street
London
N1 PF
United Kingdom

Quick links: 
Members of the Society
Event delegates
Website Users and Account Holders
Grants
Volunteers
Other - includes Special Interest Group members, prizes and awards, videos and images.

 

Your rights, and how to action them

 

The right to be informed

We are committed to ensuring that you know exactly how and why your personal data is being used by us. You should understand our reasons for collecting your data, how it is used, the length of time it is held and who it is shared with. 

The right of access

You have the right to be informed if any of your data is being held by us. You also have the right to request access to any and all information relating to you that is on our systems. This includes but is not limited to: personal data, contact information, financial data, grant or committee applications, email communication.

This information will be provided to you in a standard, machine-readable format, and free of charge. However, we reserve the right to request a fee if the request is manifestly unfounded or excessive, particularly if it is repetitive.

We will endeavour to provide you with the information within a month of the date of your request. If we are unable to provide the data within the specified timeframe, we will inform you and the information will be provided within a further two months at the latest.

We are endeavouring to make as much as possible of our held data accessible to you in the MyBSH section of the website. This should eventually include your contact details, communications preferences, subscription status and payment details.

We may require that you provide proof of identity prior to the release of your personal information.

The right to rectification

We wish to ensure that any information that we hold is correct and up-to-date. You can at any point request that we rectify incorrect information by sending us an email at membership@b-s-h.org.uk, or by sending a letter to us at the address at the top of this page.

We will rectify your information within a month and contact you to confirm the update. 

In instances where an error has been made, we may retain the original incorrect information for historical purposes. For example, if a member is incorrectly charged the wrong amount, we will keep a record of the error and show how the issue was resolved.

The right to erasure

You have the right to request that any and all information relating to you be removed from BSH systems. This includes but is not limited to: personal data, contact information, grant or committee applications, email communication.
Please note that we are required by law to retain certain information, and may not be able to delete all data pertaining to you.

The right to restrict processing

You may request that we restrict the processing of your data. This is an alternative to requesting the erasure of data and will most likely be exercised if you wish to contest the accuracy of the information that we hold, or if you wish for data to be erased but we have a legal obligation to retain it. This means that we will continue to hold your data, but not use it in any way during the restriction period.

The right to data portability

Should you wish to move, copy or transfer your personal data to another service, we will provide all of the information in a safe and secure way. To request a portable copy of your data, please contact us at membership@b-s-h.org.uk or by post at the address at the top of this page.

The right to object

You have the right to request that we stop processing your data outside our contractual obligations.

As we do not perform any form of profiling, this primarily applies to those receiving direct marketing. You can opt-out of all non-official communications through any of the following means: updating your communications preferences in MyBSH, hitting the "unsubscribe" button at the bottom of our communication, or contacting us directly at membership@b-s-h.org.uk or by post at the address at the top of this page.

Please note that as data processing is necessary for the provision of our services, you may no longer be able to access general or contractual benefits if you object to our processing.

The right to withdraw consent

Where your information has been processed under the basis of consent, you can at any point withdraw your consent. This includes things like Sounding Boards comments, SIG membership, images and videos, and more. 

To withdraw your consent, you can contact us by post at the address above, or by email at info@b-s-h.org.uk

The right to complain

If you believe that we have used or collected your data inappropriately, you can contact us at info@b-s-h.org.uk or by sending a letter to the Data Protection Officer at the address above. We will review and respond to any complaints that we receive.

You also have the right to lodge a complaint with the Information Commissioner's Office (the UK data protection regulator).  For further information on your rights and how to complain to the ICO, please refer to the ICO website.

Rights in relation to automated decision making and profiling

We do not carry out any automated decision making or profiling.

 

Members of the Society

Your data and how we use it

Your data and how we use it

We collect the following information, either from you directly through use of our services, a form on our website, an interaction with our support team, or through your interaction with our processors (see MCI, Wiley and DFC below):

  • Name and title
  • Contact details (including home, correspondence or professional address, email addresses and phone numbers)
  • Date of birth (used for identification purposes)
  • Gender identity
  • Qualifications 
  • Professional details (including organisation, position and department)
  • BSH event attendance
  • Subscription and event payment history 
  • Trainee end year (Trainees only)
  • Special interests and communications preferences

As a general rule, we do not seek to collect or use sensitive information about you (for example, ethnicity, religion, sexuality, health status). However, if you have applied for discounted BSH membership fee because of maternity leave, or if you have attended an event and provided any access or dietary requirement information, by providing us with those details you will have consented to us recording them and using them for the expected purpose. For more information on event attendance, see the event delegate section below.

The information above is processed to fulfill our contractual obligation to you as a member. This enables us to communicate with you in the way you want, about what you want. It also means that we can deliver services or benefits to you, as well as consider how we could improve the way that BSH operates.

Your age, gender, qualifications or professional information may be anonymised and collated as part of our census measures. We do this to  understand our membership in order to develop and improve our services.

For information on what data is collected when you access our website, please see the "Website Users" section below.

Who we share your data with

How your data is shared, and with whom

The following information will be shared with...

Your proposer will receive an email notification with your name and the category of membership that you have applied for. 

The reviewing panel (comprised of members of the Board of Trustees) will receive the following information: your full name, your country of residence, the name of your proposer, the category of membership applied for, your qualifications, your current job title, grade, NHS trust (if relevant) and date of appointment, and any previous haematology posts held.

Our event organisers MCI Group If you attend one of our events or our annual conference, certain information will be shared with MCI, who helps coordinate our events. For further information, see "Event delegates" below, or MCI's privacy notice.

 Our BJH distributors John Wiley & Sons, Inc. (Wiley)  If your membership includes access to the BJH, we will share your delivery and contact information with Wiley, who organises delivery of the print copies of the BJH. Wiley will only use your information or contact you with regard to your BJH subscription. You can find more information in Wiley's privacy policy.

Our direct debit collectors Debit Finance Collections Plc (DFC)   See the "Direct debit" section below in "Financial Information".

How long we hold your data

How long your data is kept

Should your application be unsuccessful, we will retain your application details for three years before erasure.

If you become a member, your information will be kept for the length of your membership plus seven years. We are legally required by the HMRC to retain financial information for seven years, and at this stage we do not have the technical capacity to automatically separate financial vs other information. Once we do, we will set up a process whereby non-essential data is deleted at an earlier stage.

Communication

Administrative communication is anything that is integral to your Membership.

This includes renewal and direct debit notices, changes to the membership categories or prices, changes to your subscription and contact about outdated details.

We will always default to sending these notices by email, but we will also communicate this information to you by post if we do not have an up-to-date email address for you. As administrative communication is necessary to fulfill our contractual obligations to you as a Member, it is not possible to opt out of this communication.

Official communication is anything that we are required to send to you as under the Companies Act 2006

This can include:

  • Nominations for the Board
  • Notice of General Meetings
  • Notice of Signed Accounts 

This information will be sent to you by post by default; to provide your consent to receive this material electronically, please email us at membership@b-s-h.org.uk, or complete the consent form and return it to us by post or email.

Elective communication is anything that does not fall into the two categories above.  This includes the monthly member updates, messages from the Board, Guidelines notifications and news about events, grants and awards.

All elective communication is sent by email; you can update your desired email address on your MyBSH page, or in the Contact Us section.

You can modify your communication preferences at any point by logging in to your MyBSH and specifying exactly what communication you wish to receive. If you experience any difficulties accessing your MyBSH page, you can also contact us at membership@b-s-h.org.uk

If you have ceased to be a member, we may continue to contact you with non-administrative communication for up to one year of your membership ceasing. This contact is based on legitimate interest, and will only be done if we believe that there has been a change in our services or products in which you may be interested.

You can opt-out of this non-administrative communication by unsubscribing at the bottom of our email, or by contacting us at membership@b-s-h.org.uk

Financial Information

Financial information

Payment online

Our online payment solutions are carried out using a "payment gateway" (Sagepay), which is a direct connection to a payment service provided by a bank. This means that when you input card data into the payment page, you are communicating directly with the bank and the bank passes your payment to us.

This means that your payment card information is handled by the bank and not processed or held by us. The only information retained on our systems is:

  • Result of payment (success or failure)
  • Time of payment
  • Name of payer
  • Value of payment

We process and hold this information to fulfill our contractual obligation to you, and our legal obligations to the HMRC.

SagePay uses a range secure methods such as fraud screening, IP address blocking and 3D secure. Once on the SagePay systems, all sensitive data is secured using the same internationally recognised 256-bit encryption standards.

SagePay is PCI DSS (Payment Card Industry Data Security Standard) compliant to the highest level and maintains regular security audits. It is also regularly audited by the banks and banking authorities to ensure that its systems are impenetrable.

SagePay is an active member of the PCI Security Standards Council (PCI SSC) that defines card industry global regulation.

Payment by direct debit

If you set up a direct debit to pay your membership subscription, you will provide your personal, contact and bank details to our direct debit collectors DFC through the direct debit sign-up form hosted on their website.  

Where your information is outdated (e.g. if you change banks or move house) and your direct debit is still active, we may supply the correct information to DFC to ensure it is able to continue legally and successfully collecting your direct debit.

We do not share any other personal information of yours with DFC, and we do not hold or process any of your financial information on our systems.

DFC will only use your information or contact you with regard to your direct debit, and will erase your information once it is satisfied that it has fulfilled its record-keeping obligations under the Direct Debit Guarantee. Please see DFC's privacy policy for more information on its commitment to data protection.

Payment by bank transfer

When paying for your subscription by bank transfer, you instruct your bank to transfer funds to our bank (Coutts). 

At no point is any of your financial information processed or held by us. The only information retained on our systems is:

  • Date of payment
  • Payment reference 
  • Value of payment

We process and hold this information to fulfill our contractual obligation to you, and our legal obligations to the HMRC.

We keep financial data for seven years to comply with HMRC requirements, and once this date has passed all your information will be erased.

Event delegates

Registration

For yourself

We collect the following information, either from you directly through use of our services, a form on our website, an interaction with our support team, or through your interaction with our event organisers, MCI Group:

  • Name and title
  • Organisation
  • Department
  • Position
  • Email and postal address
  • Gender
  • Dietary and access requirements

If you are a BSH member, this information will be consolidated with your member record to ensure your details remain up-to-date.

Our event organisers MCI GroupIf you attend one of our events or our annual conference, the information above will be shared with MCI, who helps coordinate our events. For further information, see MCI's privacy notice.

For other delegates

By registering a place for someone else on the event via our booking form, you are confirming that you have received the permission of the other delegate(s) to share their information with us, and to be contacted by us and MCI regarding their booking on our event.

Collection and retention of data

We collect the above information to ensure that we are able to fulfill our contractual obligation to you as an event delegate. Your email and postal address are collected to ensure we can communicate with you when required, or post delegate packs to you when necessary.

Your organisation, department, gender and position are anonymised and provided to our event organisers, which enables them to analyse attendance and improve the service provided to delegates.

Your information will be retained for seven years to ensure that we comply with our legal obligations, including HMRC tax requirements.

For information on what data is collected when you access our website, please see the "Website Users" section below.

Communication

You will only receive communication from us or MCI that is relevant to the event for which you register. This will include:

  • Details of the event;
  • Notification in case of any changes to the event;
  • Documentation or information relevant to the content of the event, such as PowerPoint slides from the event, or suggested reading before or after the event;
  • Survey requesting feedback, which is used to improve future events.

You may opt out of receiving the feedback survey at any point by contacting our event organiser at BSHevents@mci-group.com.

Financial information

We process and hold this information to fulfill our contractual obligation to you, and our legal obligations to the HMRC.

Payment online

Our online payment solutions are carried out using a "payment gateway" (Sagepay), which is a direct connection to a payment service provided by a bank. This means that when you input card data into the payment page, you are communicating directly with the bank and the bank passes your payment to us.

This means that your payment card information is handled by the bank and not processed or held by us. The only information retained on our systems is:

  • Result of payment (success or failure)
  • Time of payment
  • Name of payer
  • Value of payment

We process and hold this information to fulfill our contractual obligation to you, and our legal obligations to the HMRC.

SagePay uses a range secure methods such as fraud screening, IP address blocking and 3D secure. Once on the SagePay systems, all sensitive data is secured using the same internationally recognised 256-bit encryption standards.

SagePay is PCI DSS (Payment Card Industry Data Security Standard) compliant to the highest level and maintains regular security audits. It is also regularly audited by the banks and banking authorities to ensure that its systems are impenetrable.

SagePay is an active member of the PCI Security Standards Council (PCI SSC) that defines card industry global regulation.

Payment by bank transfer

Occasionally delegates may be asked to pay via bank transfer if they are unable to pay using the secure SagePay online payment solution. In this instance, you instruct your bank to transfer funds to our bank (Coutts). 

At no point is any of your financial information processed or held by us. The only information retained on our systems is:

  • Date of payment
  • Payment reference 
  • Value of payment
Annual Conference

Our Events Coordinator, MCI UK, organises our annual conference, including the abstract and crucible programmes. For further information, see MCI's privacy notice.

Website Users and Account Holders

Website Users

Your data and how we use it

Like most websites today, our web servers keep log files that record data each time a device accesses those servers. The log files can contain data about the nature of each access, including originating IP addresses, internet service providers, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system versions, device type and timestamps.

To allow us to review our services and locate areas for improvement, we use Google Analytics to track your usage information when you interact with our websites and services. This includes which webpages you visit, what you click on, what device or browser you are using, IP address, and so on.  Google Analytics collects only the IP address assigned to you on the date you visit our site, rather than your name or other identifying information.We do not combine the information collected through the use of Google Analytics with personally identifiable information.

As part of our commitment to your data privacy, we actively anonymise your IP location before any information is sent to Google. Although Google Analytics plants a permanent cookie on your web browser to identify you as a unique user the next time you visit our site, the cookie cannot be used by anyone but Google. For more information on Google Analytics' use of data and cookies, please see Google's "Safeguarding your data".

Emails sent by us through MailChimp include page tags that allow us to collect information about who opened those emails and clicked on links in them. This information is stored on MailChimp, and is used for the express purpose of ensuring that your information is up-to-date and determine what is of interest to our customers. For more information, see MailChimp's Privacy Policy.

How long we keep your information

Any personal information collected through Google Analytics is erased automatically after 26 months.

Cookies

Cookies provide information about your use of the website, providing statistical data that does not identify any personal details whatsoever. Where used, these cookies are downloaded to your computer and stored on the computer's hard drive.

You can adjust the settings on your computer to decline any cookies if you wish. This can be done within the ‘settings’ section of your computer. For more information please read the advice at AboutCookies.org.

For more detailed information on the cookies, please see below:

Website Account Holders

Website account holders

We collect the following information, either from you directly through use of our services, a form on our website or an interaction with our support team:

  • Name
  • Email address

This information is collected to allow you to log in to the authenticated section of the website, to de-duplicate our data and to ensure users only hold a single website account. This information is not shared with anyone, and for non-Members of the Society we delete this information 36 months after you last accessed your account. 

If you are a Member of the Society, your website account will be kept active for the entire duration of your Membership, to ensure that you are able to access your membership benefits.

Grants

Grant applicants

Travel, Meeting and Medical Student Scholarships

Any relevant information supplied by you in your application will be encrypted and sent to the members of the relevant panel, whether that be the Scientific and Publications Committee or the Global Haematology SIG Officers. After the reviewing period is complete, all external copies of your application will be erased.  Your application will then be kept internally for seven years, whereupon it will be deleted.

We will also retain basic information including your name, contact details, the name of the grant received and the amount disbursed for up to seven years for tax purposes. 

Your financial information (required to disburse the grant funding) will be erased from our systems as soon as the transfer process is complete.

Your consent to our processing the data you supply to us is required for the submission of any application. You can at any point withdraw your consent to processing, though please note that this will automatically result in the withdrawing of your grant application.

Research Scholarships

Any relevant information supplied by you in your application will be encrypted and sent to the members of the relevant panel, whether that be the Scientific and Publications Committee or the Global Haematology SIG Officers.

Research Scholarships may require review by an expert in the field, and potential reviewers will be sent your name, your institution and the brief description of your application. Once they have confirmed no conflict of interest, a reviewer will receive your full application, excluding your personal and contact details wherever possible. The Scientific and Publications Committee or Global Haematology SIG Officers will also have access to your application, as they will make the final decision based on the feedback from the expert reviewer.

Our reviewers comply to confidentiality and data protection policies, and external copies of your application will be erased. Your application will then be kept internally for seven years, whereupon it will be deleted.

We will also retain basic information including your name, contact details, the title of your project, the name of the grant received and the amount disbursed for up to seven years for tax purposes. 

Grant reports

If your grant report is selected to be showcased in our communications, it may appear on our website or in our promotional material.

If you wish for any information to remain confidential, please inform our communications team when supplying your grant report.

Your report may remain on our website for up to seven years. For the purposes of impact reporting, we will retain our report for up to seven years. 

You can at any point withdraw your consent for our use of your image or personal data in promotional material. If you withdraw consent and your image, name or words have been included in printed promotional material, we will remove your image from any future print runs but continue to distribute any already-printed material. You can expect this process to take 12 months at most.

Grant reviewers

Some of our grant applications require review by an expert in the appropriate research specialism. To fulfill our role as a not-for-profit organisation and advance the practice and study of haematology, it is necessary for us to seek experts to assist us in the review of research grant funding. For this reason, we may contact you to ask if you are willing to volunteer as an expert grant application reviewer.

We justify this contact on the basis of legitimate interest, as otherwise we could not ensure that the research funding is provided to the candidate best placed to advance the science of haematology.

What we collect

  • Title
  • Name
  • Contact email
  • Institution
  • Area of Specialty
  • BSH grant reviewing history

This information is processed purely for the purpose of allocating grant applications to appropriate expert reviewers. The information is collected either from members of the Scientific and Publications Committee, who recommend expert reviewers, or from the public domain.

Your information will be retained for two years after your most recent contact. 

Opting out 

If you wish to opt-out of grant application reviewing, you can contact us directly at grants@b-s-h.org.uk.

To ensure that we do not re-contact those who have opted-out, we retain a list of names not to be contacted. This list will be retained for five years to ensure that we do not contact you again within this period.

Volunteers

Committee, Taskforce and Writing Group Members

Your name, organisational details and email address will be kept on record for the period that you are a member of the committee or taskforce, and will be shared with other members of your committee or taskforce as part of general proceedings.

This information is processed on the basis of our consent as a member of the committee or taskforce. You can withdraw your consent for us to share information with the group at any point by resigning your position on the group. 

Taskforce and Writing Group - Declaration of Interest forms

All members of the BSH Guidelines Taskforces and Writing Groups are required to complete a Declaration of Interest (DoI) form, which can be found on the Proposing a new BSH Guideline page. If you declare a conflict of interest, it may be published on the guideline itself (hosted and printed by John Wiley & Sons, Inc., see their privacy policy for more information) and on the relevant section of the BSH website. These DoIs help us ensure that the BSH Guidelines are fair and unbiased, thus your information is processed in the legitimate interest of BSH, any individual who reads the Guidelines or is cared for by a reader of the Guidelines.

The DoI forms include your personal and contact details, as well as any details that you supply to us about potential conflicts of interest. These forms are reviewed by the Chair of the Guidelines Executive Committee and the Chair of the relevant Taskforce, and then retained by BSH for the duration of the guideline's active use.  This information may be disclosed to third parties in accordance with the Freedom of Information Act 2000.

Expense claims

In order to process your expense claim, we ask you to provide financial and personal information (name and postal address), as well as receipts showing proof of payment.

The financial information (sort code and account number) are retained long enough for us to ensure that your transfer has been successful. After that point we redact your information from any physical documentation. We will retain this and your personal information for up to seven years in Sage (our online payment facility) as part of our legal obligations to the HMRC. 

Application for a vacancy

When you apply for a committee or taskforce position, we ask that you supply information relevant to your application. By applying for a vacancy, you consent to the processing of your personal data as relevant to the application, which may include:

  • Name and title
  • Qualifications
  • Professional or academic history
  • Contact details
  • References
  • CV and information contained within

This information will be shared with the members of the reviewing panel, which is usually comprised of current committee members. These members are BSH volunteers who abide by BSH's confidentiality and data protection policies.

Your details may be retained for up to 24 months after your application, and you may withdraw your consent for us to hold your information at any point.

Sounding Boards

Should you comment on a guideline on a Sounding Board, your contact details will be passed on to the Writing Group responsible for that guideline. This enables the Writing Group to contact you should they have any queries about your responses.   This step is an integral component of the guideline consultation process, and your information is consequently processed on the basis of legitimate interest.

The taskforces and writing groups are comprised of expert volunteers who abide by BSH's confidentiality and data protection policies.

No further information will be passed to the Writing Group, and they will not use your contact details for any purpose beyond contacting you about your comment.

We may also compile anonymised position and organisation data of our Sounding Boards for census purposes, to ensure that we are obtaining a geographically and professionally diverse range of responses to the guidelines under consultation.

Other

Special Interest Group (SIG) Members

Members of a Special Interest Group will be asked to supply the following on sign-up:

  • Title*
  • Name*
  • Contact email*
  • Organisation
  • Position
  • Area of Specialty
  • What motivated you to join the SIG?
  • Membership type (if BSH member)

Only information with the asterix (*) is mandatory.

By joining the Special Interest Group via the sign-up form, you consent to be notified about developments or meetings relating to the SIG. As long as this consent is valid, you will be considered a member of the SIG. You can withdraw this consent at any point by clicking the 'unsubscribe' button at the bottom of any SIG notification, or by emailing membership@b-s-h.org.uk

The information you provide will be used by BSH and the SIG officers purely for the purposes of advancing the area promoted by the SIG. This may include contacting you for advice in your area of specialty, or to encourage cooperation amongst members to further the SIG's area of interest.

Your information will not be shared with anyone outside the SIG officers. 

Your information will be erased from our MailChimp database within two years' of your leaving the SIG by withdrawing your consent.

Information from page tags.
We use third party tracking services that employ cookies and page tags (also known as web beacons) to collect data about visitors to our websites. This data includes usage and user statistics. Emails sent by us through MailChimp include page tags that allow the sender to collect information about who opened those emails and clicked on links in them. This helps us ensure that our contact information is up-to-date, and helps us understand what is and is not of interest to SIG members.

Prizes and Awards

Essay Prizes

When you submit an essay to our competition, we ask for the following information:

  • Name
  • Contact email 
  • Medical school

If you are selected as a either the winner or runner-up, we will also ask for your postal address (to send you a certificate) and your financial details (to transfer your prize money).

By providing this information, you consent to our processing and holding the information to ensure we can communicate with you in the event of your being selected as a winner. 

As part of our commitment to transparency, we publicise the prize winners' names, medical school and full essay text on our website. The greater scrutiny that this provides ensures that our reviewing process is robust and diverse, as well as providing educational benefit to other students.

Financial and postal information are erased immediately after we have confirmed that the funding is disbursed and the certificate received.

We retain the name and contact details of essay candidates for up to 36 months. We do this to ensure that, if there are any irregularities regarding a particular winner, we can then award the prize to the next best candidate. For historical purposes, we retain the name and essay

To avoid any potential for bias or conflict of interest, only the full essay text is provided to the reviewing panel. The reviewing panel does not receive any of the above personal information.

All essays are processed through a plagiarism programme. All personal data is removed prior to this processing.

Clinical Excellence Awards

To enable our panel to review for the Clinical Excellence Awards, you are requested to supply personal data including:

  • Title and name
  • Date of Birth
  • Contact details, including correspondence address
  • Ethnicity
  • Speciality
  • Work history
  • Current employer
  • Qualification history
  • GMC number

This information is processed and held on the basis of your consent; without this information our panel would be unable to review your application and provide BSH's support, and as such it is an integral component of your request for ACCEA support.

All of the information in your application is shared securely with the members of the review panel, BSH volunteers who abide by BSH's confidentiality and data protection policies.

We treat these applications with special consideration given the sensitive nature of the information contained therein. As soon as the panel has passed their judgement on to the Advisory Committee on Excellence Awards, we erase all information included in your application.

Crucible and Abstracts 

Our Events Coordinator, MCI UK, organises our annual conference, including the abstract and crucible programmes. For further information, see MCI's privacy notice.

Videos and images

We strive to obtain your informed consent before publishing any image or video that contains identifiable images of you. We aim to never publish any material in which you are the sole, central focus without receiving your prior permission. 

This consent may be obtained from you by:

  • Your supplying of the image or video to us for publication;
  • Your signing of a consent form provided to you;
  • Your written confirmation by email or letter that we may use your image.

We ask delegates at our conferences or events to inform us if they do not wish to be filmed, and where we do not have a record of express consent we do our utmost to avoid the inclusion of identifiable faces or forms. If you believe that your image has been used and wish for it to be withdrawn, please contact us at communications@b-s-h.org.uk and we will respond within three working days.

If you provide consent, you may at any point withdraw your consent by contacting us at communications@b-s-h.org.uk, and we will then endeavour to remove the specified image or video wherever it is located.

If your image is used in printed material, we will remove the image from the next round of publishing, though for financial constraints we may continue to use the document temporarily. Our promotional material usually has a shelf life of less than a year, so you can expect that your image will no longer be being used within one year.

 

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

This document was last updated 30 May 2018.